✅ Daily Pre-Trip Vehicle Inspection (Passenger Van)

Before beginning your shift, carry out these checks to ensure your vehicle is roadworthy and compliant:

1. Exterior Check

• Tyres: Check for correct pressure, tread depth (min. 1.5mm), no visible damage or bulges

• Windscreen & Windows: Clean, no cracks or chips that impair vision

• Wipers & Washers: Working and filled with washer fluid

• Lights: Headlights, indicators, brake lights, reverse lights, hazard lights – all operational

• Mirrors: Secure, clean, and correctly aligned

• Doors: Open/close properly, locks working

• Leaks: Look under the van for oil, coolant, or brake fluid leaks

2. Interior Check

• Horn: Functional

• Seatbelts: Present for all seats and functioning properly

• Seats: Secure and clean

• Dashboard Warning Lights: All lights extinguish after startup (no engine, oil, ABS, etc. warnings)

• Heating/Demisting: Working properly

• Fuel Level: Enough for your scheduled trips

• First Aid Kit: Stocked and accessible

• Fire Extinguisher (if required): Present and within expiry

• Communication Device: Fully charged phone or radio, if applicable

• Wheelchair ramp/lift (if applicable): Operational and safely stowed

3. Emergency Equipment

• Spare Tyre: Properly inflated

• Jack and Wheel Brace: Present and functional

• Warning Triangle or Beacons (if required)

4. Cleanliness & Presentation

• Exterior Clean

• Interior Clean: Free from rubbish or obstructions in aisles and doorways

📘 Daily Logbook Requirements (P Endorsed Driver – NZTA Standards)

If operating under Work Time Rules (e.g., for hire or reward, 13-hour driving/day limits):

1. Before Starting the Day

• Enter your name

• Date

• Start time

• Start odometer reading

• Vehicle registration number

• Job number / route / client info (if applicable)

2. Throughout the Day

• Log start/finish of each driving period

• Breaks (must record a minimum 30-minute break every 5.5 hours)

• Any non-driving work (e.g., loading luggage, vehicle checks)

3. End of Day

• Finish time

• Finish odometer reading

• Total hours worked and driven

• Check you haven’t exceeded daily work time limits

• Sign off (signature if using paper logbook)

⚠️ Legal Reminders

• You must retain logbooks for 12 months and produce on request to Police or NZTA.

• Keep to max 13 hours work/day, with a minimum 10 hours continuous rest before the next day.

• If operating under a Transport Service Licence (TSL), ensure your vehicle displays the TSL label.

• Ensure your P endorsement, CoF (Certificate of Fitness), and vehicle RUCs are current and displayed.

  Apps or Work Tools we use

Flightradar24: https://www.flightradar24.com

Crucial to tracking flights, delays, cancellations

Auckland Airport app: https://www.aucklandairport.co.nz/auckland-airport-app - double check flight numbers given to you. An international flight given sometimes carries another ‘carrier’ flight no. - example: UA6740 may not be found on Flightradar24 however, it could show up as NZ444 (Wellington), NZ448 (Wellington) or NZ622 (Queenstown)

E Logbook https://logmate.co.nz/  $10.95/mth or use Paper logbook (approx. $15/book, 50 pages)

Google Calendar: https://calendar.google.com/

iPad or Tablet - Airport, Cruiseship, Train, Ferry greeting E-signboard

Private Driver Dress Standard

Men: Black Suit, White shirt and tie mainly for Airport and Hotel transfers (Inbound and Outbound) due to the type of client we will be looking after. Generally if you are on a Day Tour in Summer: Polo shirt and shorts, tidy jeans or long pants, smart casual shoes.

Parking/Traffic Infringements

Will let you know if anything gets posted!

P Endorsement - Rights and responsibilities 

Drivers with P endorsements have different rights and responsibilities than other drivers.  

Please read the following factsheets for more information: 

• Factsheet 78: Passenger Services.

https://www.nzta.govt.nz/commercial-driving/taxis-shuttles-buses-and-other-passenger-services/

• Factsheet 47: Transport Service Licences. 

• Factsheet 15: Passenger service vehicles. 

• Factsheet 21: Rights and responsibilities of small passenger service drivers. 

• Factsheet 02: Work time and logbooks. 

More information If you have any questions about getting or holding a P endorsement for carrying passengers, please call us on 0800 822 422 for advice. 

YNZD VEHICLES

Mercedes Black 2021 v220d - rego: QCB734 is the 7 seater (6 seats + driver). All rows of seats can be moved back and forward to suit all guests and their luggage. Bootspace can take up to 8 pieces depending on luggage size. Parked in the middle row (so big sprinter can get in and out).

Mercedes Silver 2017 v220d - rego: LLP211 is the 7 seater (6 seats + driver). All rows of seats can be moved back and forward to suit all guests and their luggage. Bootspace can take up to 8 pieces depending on luggage size. Parked in the middle row (so big sprinter can get in and out).

Mercedes 313CDI - rego: REF761 15 seater leather seats sprinter (14 seats + driver). Will be parked closer to the footpath/berm side of driveway. Bootspace can take up to approx. 18 pieces of luggage.

Mercedes 519CDI - rego: JJA270 15 seater leather seats sprinter (14 seats + driver). Always parked by the house. Bootspace can take up to 30 pieces of luggage. 6x carryon on top shelf, 24 pieces main compartment (depending on what the luggage is - golf clubs and suitcases etc).

Mercedes 519CDI - rego: JJN423 20 seater leather seats sprinter (19 seats + driver). Always parked by the house. No bootspace, need luggage trailer.

Mercedes 419 - rego: HLG909 10 seater leather seats sprinter (9 seats + driver). Always parked by the house. Bootspace can take up to 12 pieces of luggage. Has towbar, can take a luggage trailer.

All vehicles should be equipped with First Aid kits, bottled water and mints.

Pre-trip inspection of passenger service vehicles are to be conducted by the driver. 

Before leaving, please check COF, Registration, Road User Charges. If almost expired or running low please let Tania know asap. Has a new scuff or ding eventuated? Let Tania know, by taking a photo and sending asap.

Any rubbish or empty bottles accidentally left by previous driver, is vehicle clean and tidy. Water bottles replaced in all seats/doors? 

Have you planned your trip or transfer? Do you know the entrance ways and exits for the airports and Hotels booked on your job accepted?

When job completed and returning vehicle, always reverse vehicle in ready for the next driver/job.

Driving Codes (please text to Tania)

0 - On the way to yard/picking up vehicle

1 - Heading to xxx (destination) to pickup xxx (passenger name)

2 - Arrived at xxx

3 - POB (Passenger(s) On Board)

4 - Job Done

So crucial in our high season with jobs coming in constantly, flight delays, passenger delays, traffic delays, itinerary changes, jobs cancellations, vehicle breakdowns, can’t find the passenger, first job impacting your next job and so on.

THE ADVANTAGES OF A DRIVER WALK AROUND INSPECTION 

It is important to understand the importance of a walk around check. It benefits both the business and other road users. Advantages can include: 

• reducing the risk of an accident, injury or death 

• ensuring the vehicle is safe to use 

• identifying and reporting minor faults before they become major ones 

• reducing risk to other road users. 

WHEN SHOULD A DRIVER WALK AROUND INSPECTION BE CARRIED OUT? 

Driver walk around inspections should be carried out:

• at every on-duty start time 

• after every rest stop (if possible) 

• after an emergency stop 

• at regular intervals if travelling on uneven surfaces, steep slopes, winding roads, etc.

Chain of responsibility 

A person who influences driver behaviour and compliance can be held accountable if this results in non-compliance with traffic rules and laws.
A conviction for a chain or responsibility offence can result in a fine of up to $25,000. 

Operators or anyone else can be held accountable if their behaviour results in a driver: 

• exceeding speed limits 

• breaching work time or rest time rules 

• failing to maintain a logbook or comply with logbook requirements. 

YOURNZDRIVER LTD LLC - SPSL AND LPSL 

If you operate a passenger service using a vehicle that has 12 seats or less (including the driver) you need an SPSL. A large passenger service licence (LPSL) is required to operate a vehicle that has 13 seats or more (including the driver) whether or not the passengers are being carried for hire or reward.

The relevant label is on display in each vehicle so all contractors are driving under X-Factor Marketing & Design Ltd LLC.

Drivers

The following requirements and guidance apply to all drivers of small passenger services (except drivers in a facilitated cost-share service). Requirements and guidance specific to particular small passenger service driver types follow. Requirements Work time Work time limits and rest time requirements must be complied with – including keeping your logbook up to date.

• Please refer to the Work time and logbooks for small passenger service drivers for more details (available on the Transport Agency website).
Logbooks You must maintain an approved logbook and record all work time duties, including work at any other employment. 

• Please refer to the Work time and logbooks for small passenger service drivers for more details (available on the Transport Agency website). Driver licence All drivers must hold a current valid driver licence. Smoking No one is allowed to smoke inside a small passenger service vehicle, under the Smokefree Environments Act 1990.

How to fill in a logbook

DRIVER’S SUPPLY SHED

Will have all the baby carseats, booster seats, trays of water, chiller (Brass Monkey), business cards, fuel cards, mints and other snacks (depending on booking), WiFi devices, car keys and electric gate remotes, vacuum cleaner, steam vacuum, cleaning products.

HOW WILL YOU BE RECEIVING JOBS?

WhatsApp group mainly (first in, first serve) or I will contact you directly. Ideally would be good to have your availability (days, nights, weekends) a few weeks prior. A Google Calendar job sheet is then sent. If you are using Google Calendars it makes managing your entire job and other life commitments so much easier and also sends you reminders/changes to the jobs, maps, attachments and contact details for the job. Can be used on all devices, can download the app. Most jobs will be private driving, others may be transferring luxury vehicles to clients (just smart casual dress, no passengers to take just vehicle delivery and collection).

INVOICING AND GETTING PAID

Please gather all assigned jobs you have done in a 14 day period and email invoice to: 

tania@yournzdriver.co.nz with a due date of 14 days later. Please indicate if you are GST or not GST registered.

If on a Multi-Day tour (eg: any tours that take you out of Auckland City for more than one day and requires booked accommodation, meal allowance given to you) you will be paid a Deposit prior tour starting and balance on completion of Multi-Day tour on Invoice.

Any topup fuel that you may have paid for yourself, please email receipt (either photo, screenshot or scanned) with Job no. (if any) Date, Vehicle Rego and Driver name.